SchoolCIO: Back Office Business
Go solar, save the environment,
and save money
Challenge: The leaders at Murrieta Valley (CA) USD wanted to
save money and be more conscious about the environment.
Solution: They contracted with SolarCity to install solar
power systems at all 19 schools and the district office. The new
installations comprise more than 10,000 solar panels mounted
atop parking lot carports. Currently, the district spends about
$3.2 million each year on electricity. The solar project is
expected to save the district, at minimum, $1 million per year
for the first five years, and $23 million over the next 25 years.
Schools streamline printing
and Save $150,000
Challenge: North Kansas City (MO) Schools wanted to
streamline printing at all of its 32 buildings.
Solution: By replacing 2,000 laser and inkjet printers
and 90 aging copiers with 167 Konica Minolta bizhub
Multifunction Printers, the district estimates it saves
between $100,000 and $150,000 annually. “With Konica
Minolta’s EnvisionIT we have reduced waste and saved
$30,000, or 40,000 pounds of paper,” says Richard Gentry,
director of purchasing for North Kansas City Schools.
Twelve Arizona schools save
money by going solar
Challenge: Twelve schools throughout Arizona wanted to
lock in lower electricity rates.
Solution: REC Solar installed solar energy with no
upfront costs at 12 public schools. The systems will provide
enough power to reduce the schools’ electricity bills by
up to 20%. In addition, the schools will have educational
kiosks that display sun tracking, kilowatt-hours saved, and
information about how much money the school is saving on
its electric bill. Teachers can use the data to create lesson
plans around how electricity is produced and used.
A New York district to
save millions in software
Rochester (NY) City School District needed to
reduce costs so it could protect programs and
fund strategic initiatives.
Solution: The district turned to PeopleSoft’s
Rimini Street, which helps schools address
budget challenges by replacing annual support
from the software vendor with a concierge level
support program. As a result, the district
is projected to save $6 million in support costs
and has been able to redirect money to several
strategic IT initiatives.
Colorado district saves
(CO) District 50
needed to update its paper-based filing, which
made information difficult to locate and slowed
Solution: The district implemented
ImageSilo cloud Enterprise Content
Management (ECM) and consolidated all of its
files into a single system. The change helped the
district improve employee productivity by 20%,
increase records security, and save approximately
$40,000 by reducing its storage needs. “We’ve
become a model district in the region and other
districts frequently visit us to see the ImageSilo
system. If they really knew how much they’d save,
they would do it. The system more than pays for
itself,” says Sandra McClure, director of finance
for the district.
Challenge: Miami (OK) Public
Schools needed a better way to
track and manage fixed assets. The
district relied on an honor system
for managing IT equipment, and
teachers and IT employees spent
tons of time tracking down the
right codes for an audit.
Solution: The district turned
to MobileAsset, an integrated
asset-tracking solution from Wasp
Barcode Technologies, to manage
its IT equipment from one central
database. By using MobileAsset,
the district has reduced audit time
from 480 hours to 36 hours, or
by 93 percent. “MobileAsset has
reduced confusion and eliminated
asset loss,” says Jason Garrison,
IT coordinator for Miami Public
This online solution helps a Georgia district save time and money
Challenge: Speech-language pathologists (SLPs) had to drive long distances between
schools in the Union County (GA) School System, resulting in costly expenses for the
district. To deliver speech therapy to its students more efficiently and affordably, the
district needed to find an alternate solution.
Solution: The district learned about PresenceLearning’s online speech therapy and did a test run with 10 students
of all ages. After the successful pilot, Union County began using PresenceLearning’s live online speech therapy as the
primary therapy service for a select group of students. “Given our rural location, the virtual access to SLPs, in addition
to the ease of use of the service, makes PresenceLearning a great ﬁt for our district,” says Kristy Chapman, special
A Florida district saves money
and hassle during an audi0visual
Challenge: While in the midst of a major audiovisual technology
upgrade of 4,500 classrooms, technology leaders at Lee County
(FL) Public Schools needed to rethink their solution.
Solution: The district went with the Epson AP-60 Projector
Sound Solution because of its simple design, functionality, and
easy installation. “When you compare it to multi-component
systems, it provides similar functionality without all the
installation headaches and associated costs,” says Derek
Carnwath, coordinator of IT projects and operations.