Washington Joins 10 Other States in Adding Medicaid Reimbursement for Schools Using Live, Online Therapy Services

As of October 1, 2015, Washington state schools gain more equitable access to live, online therapy services for underserved students.
Publish date:
Social count:
As of October 1, 2015, Washington state schools gain more equitable access to live, online therapy services for underserved students.

SAN FRANCISCO, October 5, 2015 – Just in time for the newest school year, schools in the state of Washington became eligible to receive Medicaid reimbursement for speech-language therapy, occupational therapy and other related services delivered online—such as those provided by PresenceLearning—just as they do for such services delivered onsite to eligible students.

Live, online delivery of services—also known as telemedicine or telehealth—is a mode of delivery that has been shown to produce the same or better results when compared to onsite delivery. Telemedicine, commonly used in healthcare settings, is recognized as effective by the American Speech Language Hearing Association (ASHA) and other professional organizations and is supported by dozens of peer-reviewed, published research studies.

Under federal mandates of the Individuals with Disabilities Education Act (IDEA), school districts are required to provide students who have special needs with special education and related services such as speech-language therapy. In spite of this requirement, a nationwide shortage of qualified clinicians and challenges particular to Washington state’s location and demographics—including long commutes to hard-to-reach schools, difficulty attracting professionals to certain areas, and serving large bilingual populations—make it difficult to appropriately staff speech-language pathology programs. Telemedicine has been a viable alternative for several years, but a lack of Medicaid reimbursement effectively penalized districts that chose to use it—even when telepractice was their only practical option. Now that telemedicine is Medicaid reimbursable, Washington schools can choose telepractice as a therapy delivery method without having to forgo Medicaid funds.

On September 24, 2015 Washington state’s Office of the Superintendent for Public Instruction issued a memo—MEMORANDUM NO. 051-15M SPECIAL EDUCATION—stating that, “Effective October 1, 2015 telemedicine will be covered by the Health Care Authority (HCA) as an allowable mode to deliver school-based service eligible for Medicaid reimbursement when services are delivered by a qualified practitioner to a student in a school setting.” The memo further stated that, “Our office is pleased that HCA is responding quickly to the recent change in the Medicaid definition of telemedicine services in order to implement the change in school-based healthcare services this school year.”

“This is a huge win for Washington schools and their students, making sure that there is equitable access to services that students need,” said Clay Whitehead, Co-founder and Co-CEO of PresenceLearning. “Washington made a smart move here, as the federal government has delegated the decision to approve online services as a valid means of delivery to the states. As such, Washington was able to help a huge number of students with a simple clarification of their policy. No complex plan review was required. A quarter of the states in the US have already made this move, and we look forward to seeing other states follow Washington’s lead.”

In April of 2015, the Centers for Medicare and Medicaid Services (CMS) issued a major clarification of federal policy regarding telemedicine reimbursement, declaring that states are no longer required to submit a separate Service Provider Agreement (SPA) for coverage of telemedicine services—if they reimburse for telemedicine services the same way they submit for face-to-face services. Now, eleven states, including Washington state, plus the District of Columbia have declared that districts may submit claims for reimbursement for live, online speech-language therapy services. Several of these states, like Washington, New Mexico and Maine, have included the full range of IEP-related services delivered via telemedicine in their Medicaid reimbursement policy clarifications.

About PresenceLearning

PresenceLearning (www.presencelearning.com) is the leading provider of onlinespeech andoccupational therapy,behavioral and mental health services, special education instruction, and assessments for education agencies and families of children with special needs. PresenceLearning’s nationwide network of online professionals and telehealth providers includes hundreds of highly qualified speech language pathologists (SLPs), occupational therapists (OTs), special education teachers, and behavioral and mental health professionals. Sessions are delivered “anytime anywhere” via live videoconferencing using the latest in evidence-based practices combined with powerful progress reporting.

By partnering with PresenceLearning, education agencies can fill service gaps related to acute and chronic shortages of special education and related services personnel, reduce high caseloads for onsite personnel, reduce their backlog of assessments, improve student outcomes, and improve efficiency. Since 2009, PresenceLearning has delivered more than a million live, online therapy sessions to students in public, charter, and virtual schools across the U.S. and globally, proving that online delivery of special education and related services is practical, convenient, and highly effective.




PresenceLearning Helps Economically Disadvantaged California School District Battle the Odds Against Student Achievement with Online Speech Therapy promo image

PresenceLearning Helps Economically Disadvantaged California School District Battle the Odds Against Student Achievement with Online Speech Therapy

Although districts are required to provide students in need with special education and related services such as speech therapy, many face obstacles in doing so. One such school district, Lone Pine Unified (LPUSD), an economically disadvantaged district near the California-Nevada border, found it hard to recruit and retain speech-language pathologists (SLPs) because of its location. To overcome this challenge, LPUSD chose to use online speech therapy through PresenceLearning and is seeing great success.