SchoolCIO: Re-Thinking Teacher Evaluations

7/25/2012 12:00:00 AM

How technology can help ease the process

Whether your state administrators have asked you to tie teacher pay into student scores on standardized tests or they just want you to revamp the way you assess your instructional staff, chances are your district is well on its way to figuring out how to do it.

Florida, like many states, passed legislation in 2011 that requires districts to revise the way they evaluate and compensate their employees. “We had a teacher-evaluation system in place, but it was very subjective and very dependent on paper and pencil,” says Marilyn Underwood, executive director of staff development for Marion County (FL) Public Schools. “Race to the Top and Senate Bill 736 gave us a charge to do something meaningful and quantitative with our teacher evaluation systems.”

The district chose Charlotte Danielson’s Framework for Teaching and then purchased Performance Matters’ FASTe (, which provides an integrated student assessment, data management, and teacher evaluation platform. FASTe (Formative Action System for Teacher Effectiveness) helps teachers improve by connecting them to differentiated resources and letting them continually access their evaluations.

Thanks to Race to the Top funds, every administrator received an iPad loaded with descriptions of Danielson’s Framework. Administrators use their iPads for three types of observations: formal (long, pre-planned, and teacher conferences), informal (shorter and unplanned), and walkthroughs (5- to 10-minute daily or weekly “quick hits” to check in for smaller issues).

The administrators collect data that is saved and aggregated. Teachers receive an immediate e-mail when an observation is finished and uploaded so they can see their principal’s thoughts. FASTe’s reporting capabilities have been a tremendous timesaver, says Underwood, particularly for providing state-required midterm evaluations of new teachers. “We can also look at trends, which is crucial for staff development. I can see if I need to do a training session on a specific topic. As a result, our professional development is more timely, more responsive to our needs, and much more effective.”

Watch Me Now

Up north, the evaluation tool of choice for the state association of public charter schools in Michigan is Teachscape’s Reflect Video device. ( The Michigan Association of Public School Academies (MAPSA) used funding from the Teacher Incentive Fund. This five-year grant supports efforts to develop and implement performancebased teacher and principal compensation systems in high-need schools. MAPSA rolled out the program to 20 charter schools throughout Detroit.

Teachscape Reflect is a low-profile, lightweight device that combines two highdefinition video cameras and two high-quality wireless microphones to provide a panoramic view of the classroom. It helps instructors reflect on their teaching, share instructional practices, and receive just-in-time coaching based on the Danielson Framework.

“Teachscape allows us to deliver quality feedback to help teachers hone their craft,” says Brian May, vice-president of school initiatives for MAPSA. “We want to give our educators every opportunity to improve their teaching.”

The charter schools conduct two formal evaluations each year (per state rule), but are encouraged to use Reflect as much as possible for peer-to-peer evaluations and walkthroughs. “We’re limited in what we can do because of funding,” says May. “Mentor teachers are not always available to assist a teacher, so this lets us do a video recording that the teacher and mentor can discuss during prep time or after school.”

Virginia Beach City Public School teachers collaborating.
May admits that some teachers were hesitant about being videotaped, but the training that the teachers received from Teachscape allowed everyone to see the value of the device and how easy it is to use. “After we went through the first taping, people were a lot more open to sharing their videos,” he says. “They saw others teach and got ideas about how to be more effective. It exposes them to good and not-so-good teaching, and it helps them to understand the difference.”

May recommends identifying point people in each building to be cheerleaders. He also suggests having a tech-savvy person present the first few times the product is used. “With any new technology, the biggest challenges occur when something doesn’t work the first time,” he says.

Work Together

The Virginia Beach City Public Schools is using TalentEd Perform in support of its new teacher evaluation system for the upcoming school year. The Web-based tool lets teachers and administrators collaborate and reflect online on goal setting. It also allows them to select formative and student growth measures, walkthroughs, observations, and evaluations. Administrators can schedule or assign tasks and analyze school-wide data and reports.

It’s quite a big change from the previous process, in which an administrator would conduct observations and the teacher would come in to review the principal’s report. A discussion about instruction would take place but it was not as in-depth and focused as they believe it will be with the new system. “There wasn’t as much of a chance to improve instruction as there exists now,” says Daniel W. Smith, principal of Corporate Landing Middle School. “The new process is a two-way street that allows teachers to reflect on instruction daily and get immediate feedback.”

As with other systems, administrators can use any Internet-enabled device to make observations, record their thoughts, and give teachers immediate feedback. “The process encourages teachers to become more active in the evaluation process,” says Stephanie Enzmann, human resources specialist. “We’re asking them to participate in reflective exercises and engage in discussions instead of just passively listening.”

One of the reasons TalentEd Perform was a good fit for the district is the amount of online discussion the product generates. “Both parties submit feedback until the principal finalizes the document,” says Enzmann.

Smith likes the reporting tools, too. “I can see all of my staff, how many observations have been made or assigned, and where everyone is in the process. All observations come through me in the workflow so I can make sure we are all consistent.”

As a result of the new evaluation process, professional learning has become individualized. “Each teacher decides what their goals are and has a number of learning options built into their evaluations,” says Smith.

Walkthrough Wonder

For districts looking to create quick classroom observations that inform the overall evaluation process, the observe4success ( collaborative evaluation software is a suitable option. Administrators at the Derrick Thomas Academy in Missouri are currently using this program for their evaluations. “I can do a lot more observations, give very specific feedback, and hold myself accountable,” says Shane Knight, principal.

When he and his assistant principal decided to observe each class once a week for the first three weeks of the 2011-12 school year, they used observe4success and it helped them discover that only four percent of their teachers were stating each lesson’s objective. They discussed it at a staff meeting and in two weeks, the percentage rose to 75 percent. “It’s a really powerful tool,” says Knight.

Weigh-In on Administrators

Looking for a quick way to get feedback on school leaders? You might want to try surveys, which is what they do at Newport-Mesa USD in California. “We started doing ‘climate’ surveys at the end of each year,” says Jenith Mishne, director of education technology. K12 Insight ( handles the technical end of the surveys, and people can respond online, via text, or over the phone.

“We ask parents and community members about how our schools are doing and how the principals are performing,” says Mishne. “We’re all about transparency.” Administrators use the data to discuss issues and, when necessary, make changes.

Six Considerations for Establishing a Fair and Valid Evaluation System

1 Define the construct: What is an effective educator?

2 Deploy multiple indicators: What evidence characterizes good teaching and school leadership?

3 Develop a clear composite rating: What weight should each indicator have and who should be involved in the decision?

4 Clarify differentiated performance levels: What distinguishes varying levels of educator effectiveness?

5 Build strong data analysis and reporting tools: What does the information reveal about the student, the educator, and the school’s performance?

6 Improve instructional and leadership practice: How can the information target professional development to boost educator practice, student learning outcomes, and school efficacy?

— From the report: Evaluating Teachers and Principals: Developing Fair, Valid, and Reliable Systems, by Pearson’s Center for Educator Effectiveness (

Three Strategies for Building Data Analysis and Reporting Tools

1 Use an intuitive and role-based platform: To gain teacher and administrator buy-in, the information captured needs to be high quality and user friendly. All data must be timely and accurate.

2 Create comprehensive and easy-to-understand reports: The platform should provide a variety of focused reports organized by data source or performance measure in the multiple indicators system. Having drill-down functionality makes it easy to disaggregate data by district, building, teacher or principal, and indicator.

3 Connect the evaluation program with professional development: Educator evaluation reports should be directly aligned to a comprehensive library of professional development resources that can be assigned automatically, based on performance, or recommended by an evaluator.

— From the report: Evaluating Teachers and Principals: Developing Fair, Valid, and Reliable Systems, by Pearson’s Center for Educator Effectiveness

Back Office Business

August Back Office: Rethinking Teacher Evaluations

Florida to revamp its teacher evaluation system

Challenge: For the last year, Florida districts have been working to revamp their teacher evaluation systems.

Solution: Earlier this year, 22 of the state’s 67 districts adopted FASTe, the Formative Action System for Teacher Effectiveness from Performance Matters. “We needed a tool to match the state’s new standards for teacher effectiveness and we wanted one integrated tool to serve our needs across the district. FASTe offered us a tool to measure teacher effectiveness, connect that data with our student data, and provide differentiated resources to support our teachers and extend their abilities,” says Patrick Simon, director of research and accountability for Citrus County School District.

New York State partners with Pearson for teacher performance reviews

Challenge: New York state law requires teacher evaluations to be based on multiple measures of demonstrated effectiveness.

Solution: The New York State Education Department chose Pearson to provide an approved rubric for the state’s annual professional performance reviews for teacher evaluation. Pearson’s new, approved rubric will be used to evaluate teacher performance in support of this goal.

Tulsa Public Schools partners with TalentEd Perform

Challenge: Earlier this year, Oklahoma’s Tulsa Public School districts needed to find an online framework for its newly developed teacherevaluation system. The district wanted a solution that would translate its framework to an online interface that administrators and principals could easily manage.

Solution: Tulsa chose TalentEd Perform, a cloud-based K-12 evaluation software package from Netchemia, LLC. TalentEd Perform lets districts evaluate everyone—including teachers, principals, and staffers—all in one place, on one system.

Illinois selects technology to train teacher evaluators

Challenge: The Illinois State Board of Education wanted to provide an online system to train and assess all teacher evaluators. It’s all part of the effort to meet the requirements for the state’s Performance Evaluation Reform Act.

Solution: More than 7,000 Illinois teacher evaluators will be trained and certified using Teachscape’s Framework for Teaching Proficiency System. The Consortium for Educational Change will provide additional training by creating online modules and inperson sessions.

A new observation rubric for teacher evaluations comes to Tennessee

Challenge: School districts in Tennessee needed to find a better way to manage the increasing requirements for Race to the Top funding.

Solution: One thing that the members on the state education board decided to do was implement a classroom observation rubric as part of the new statewide teacher evaluation system. They chose the TOWER (Teacher Observation, Walkthrough, Evaluation, and Reporting) system and TOWER Mobile from Randa Solutions. TOWER Mobile lets evaluators use the rubric on their iPads.

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