PowerPoint Images

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Question: Can I create an image slide show in PowerPoint without having to import the pictures one at a time?

The IT Guy says:

There is a little-known option in the Windows version of PowerPoint to easily insert a set of pictures and create a slide show. (As of yet, the Mac version doesn't have this — maybe in the next version due later this year!)

To start this process, create a new slide presentation and go to the Insert menu. Scroll down to Picture, then select New Photo Album. (Yes, I agree, the name doesn't make sense!)

The next step is to find the pictures you want to insert. Click on the button labeled File/Disk. You will see previews of the pictures in the window. To select all of the pictures in the folder, click the first picture, hold down the Shift key, and scroll down and click on the last picture. Then click Insert. (To select just some of the pictures, hold down the Ctrl key and click the ones you want.)

You will return to the Album window. From here you can use the small arrows under the list of images to move slides up and down in the order of the show. Then you can go to the lower left corner and select the Picture Layout. For a normal slide show, select Fit to slide. Then click Create.

An entirely new PowerPoint slide show will be created, with one picture on each slide. You now have only a couple of steps left to be ready to go!

First, if you have any pictures that are vertical, or in portrait mode, there will be big white areas on either side. To make your slides look better, change the background color on the slides to black. The quickest way to do this is to go to the Format menu, and select Slide Design. From there, select Color Schemes and choose the black slide with white text.

Next, there is a title slide automatically created along with the pictures. Edit the title to match your show, or just delete the slide.

Last, go to the Slide Show menu and select Slide Transition. You can select any transition you wish, but it's hard to beat the traditional Fade Smoothly. Below the transitions you can select the speed, and I think it works best on the Slow speed setting.

Below the speed setting you have the option to set your show to run automatically by choosing the Automatically after checkbox and selecting how long you want each slide to appear.

When you're done, select Apply to All Slides and the show is ready to go! Click Slide Show to see how it turned out!

You can download a .pdf handout illustrating this process at IT-Guy del.icio.us/cmcquinn/it_guy.

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