Routine E-mail Deletion: Good Practice?

Our district IT staff would like to routinely delete stored E-mail that is more than one month old in order to free up storage space. I vaguely remember hearing that school districts may not do this, but they say I'm mistaken. Is this a good policy?

Absolutely not! I am not an attorney, but I do know that some districts that have adopted similar policies have gotten themselves into legal hot water. Laws pertaining to E-mail and school districts vary from state-to-state. The IT supervisor (or other appropriate administrator) needs to meet with the district’s legal counsel to learn about laws in your state and then work with the attorney to craft a policy that will hold up in court.

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